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Nursery invoicing software that makes a difference

Less chasing. Fewer mistakes. Happier parents. Tapestry’s nursery invoicing software keeps things clear, transparent, and accurate to the penny — so early years providers can stay in control without the admin headache. Whether you run a nursery or work as a childminder, Tapestry helps you stay on top of your invoicing with less effort and more confidence.
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Laptop showing a payment being allocated to a part paid invoice on Tapestry.

Nursery invoicing software that puts you in control of your finances

Tapestry gives you a clear, up-to-date view of your finances — without spreadsheets or second-guessing. Send invoices, track payments, and plan ahead with confidence.

Create, send and track invoices

Generate invoices in just a few clicks and send them straight to parents. You’ll always know what’s been sent, paid, or still outstanding.

See balances at a glance

Each child’s account balance is clear and easy to check, helping you spot issues early.

Automatic payment reconciliation

Payments made through Tapestry Pay, our in-app payment system, are matched to invoices automatically – saving hours of manual checking.

Plan ahead with revenue forecasting

Clear reports help you understand expected income and make informed decisions for the months ahead.

Invoicing that fits how your early years setting works

No two early years settings are the same – and Tapestry is built to fit your needs, not the other way around.
Illustration of a nursery manager at a desk, using Tapestry's Nursery Management Software

Flexible pricing, your way

Set up pricing that suits your setting, including:

  • Fixed monthly fees
  • Annualised monthly fees
  • Charges based on actual schedules
  • Additional or one-off charges

Everything is calculated accurately, keeping invoices fair and transparent.

Clear, fully itemised invoices

Invoices are clear, transparent, and easy for parents to understand. Funded entitlement hours are shown separately from any additional charges, so families can see exactly what’s free and what’s optional.

Our invoices already support the transparency requirements coming into effect from January 2026.

Device showing an itemised invoice as generated using Tapestry's nursery invoicing software.

Funding made simpler

Manage funded hours with clarity and confidence.

Flexible funding structures

Set funding up in a way that reflects what your setting offers and how you work day to day.

Clear funding reports

See how funding is being used and support accurate submissions – without digging through data.

Clear invoices and easy payments for parents

Clear communication makes a big difference. Tapestry helps parents understand their invoices and pay quickly, with fewer questions and fewer delays.

Instant invoice notifications

Parents are notified as soon as an invoice is ready, helping payments happen sooner.

Universal Credit-compliant invoices and receipts

Invoices and receipts include all the details parents need — from payment status to method of payment — making things easier for families and your admin team.

Easy, familiar ways to pay

With Tapestry Pay, parents can pay securely using:

  • Debit and credit cards
  • Apple Pay and Google Pay
  • Bank transfer
  • Tax-Free Childcare

All within Tapestry.

Discover Tapestry Pay

Part of Tapestry’s trusted nursery management system

Tapestry’s nursery invoicing software is fully integrated into our trusted nursery management system, so everything works together seamlessly.

It’s flexible enough to support both nurseries and childminders, whatever your size or setup.

Invoicing connects naturally with bookings, children’s regular schedules, funding, parent communication, and payments — giving you a clearer picture of the day-to-day management of your nursery and more time back.

Discover Tapestry’s Nursery Management Software

Nursery invoicing software FAQs

What is nursery invoicing software?

Nursery invoicing software helps early years providers create, send, and manage invoices clearly and accurately. Tapestry’s nursery invoicing software keeps charges transparent, tracks payments, and reduces admin — all as part of a wider nursery management system.

Can I customise how I charge parents?

Yes. Tapestry allows you to set up flexible pricing structures, including fixed fees, annualised fees, charges based on actual schedules, and additional or one-off charges. This means your invoices reflect how your nursery really works.

Are Tapestry invoices compliant with EYFS invoicing requirements?

Yes. Tapestry invoices are fully itemised, clearly separating funded entitlement hours from any additional charges such as extra hours, food, consumables, or optional activities.

This supports the transparency requirements coming into effect from January 2026 and helps providers stay compliant with confidence.

Can parents clearly see what they are paying for?

Absolutely. Invoices are clear and easy to understand, showing which hours are funded and which charges are optional. This helps avoid confusion, reduces questions, and builds trust with families.

Does Tapestry support Universal Credit and Tax-Free Childcare?

Yes. Invoices and payment receipts include all required information for Universal Credit claims, such as the child’s name, payment status, and payment method. Parents will also be able to pay using Tax-Free Childcare via Tapestry Pay.

Using the Care Diary

Give parents a clear picture of their child’s day, from feeding and napping to accidents, incidents and medication. Log everything in one place, let parents sign off forms digitally from their own device, and use dedicated reports to spot patterns and support safeguarding.
Device showing the Care Diary modal for a child on Tapestry

Tapestry CPD

Tapestry CPD offers high-quality, flexible professional development for your team. Created in-house in collaboration with sector experts, courses cover a variety of topics from child development, to getting the most from Tapestry.

Certificates are available on completion, and everything is included as part of a Tapestry subscription.

Screenshot of Tapestry's CPD homepage, with an illustration of an educator at a laptop.

An example Reflection

The Early Years manager at Tapestry Primary School, Gabriel, has noticed issues with storing objects for loose parts play. He adds his thoughts to Tapestry as a reflection, and outlines what he hopes to achieve.

An illustration of an Early Years manager, Gabriel, adding a reflection to Tapestry.

His co-manager, Jules, thinks it would be great to get the children’s families involved, and comments on the reflection to say she’ll speak to the Head about sending out a letter to parents.

Comments from staff members on a Tapestry reflection.

Staff member Katie reports that after the letter is sent out, several parents have brought in some excellent repurposed items to use for Gabriel’s idea.

Tapestry Reflections are designed to be returned to as many times as needed – Gabriel, Katie and Jules can keep adding comments, and report on the impact once everything has come together!

Tapestry Reflections

The Reflections area of Tapestry is a structured, staff-only space for understanding the impact of your provision. You can add individual reflections to record thoughts about specific children, your practice, or even procedures within your setting. Capture notes individually or collaborate as a team to share insights, highlight strengths, and plan meaningful next steps for children and your school or setting.

Reflection talking about purchasing diverse and inclusive books for a setting, with comments from staff members agreeing and making suggestions.

Using Documents

Tapestry’s Documents feature gives you a secure, central space to store and share important files with families and staff. Whether it’s policies, forms, or helpful resources, everything is easy to organise and access when needed.

You can control who sees each document, with built-in virus scanning for added peace of mind.

Screenshot of Tapestry's Documents feature, showing the files and folders that can be used to organise documents.

Unlimited Media

Tapestry allows you to upload unlimited photos, videos, documents, and audio, making it easy to capture and share children’s learning in ways that feel natural and meaningful. Visual media helps bring observations to life, supporting understanding for all families, regardless of language or confidence with written communication.

With no limits, you can focus on what matters most – the moments themselves.

Device showing the media picker on Tapestry, showcasing the different media types you can add to Tapestry via the app.

By encouraging Family Observations

Tapestry allows relatives to add their own observations from home, helping you build a fuller picture of each child’s development. These moments offer valuable insight into a child’s interests, experiences, and achievements beyond the setting.

By involving families, you can create a more connected and meaningful view of each child’s learning.

Device showing an observation being uploaded by a family member on Tapestry.

Using Reports

With Tapestry’s Reports feature, you can choose from a range of ready-made templates or design your own using a flexible editor. This makes it easy to create reports that reflect your approach and your school or setting’s needs.

Reports can be shared with families, helping you communicate each child’s progress, development, and next steps clearly.

Screenshots of a report written on Tapestry, about a child's transition between age groups.

Using Messaging

Tapestry’s Messaging feature makes it easy to communicate directly with relatives in a secure, familiar environment. Whether it’s a quick update before the day begins or a follow-up afterwards, conversations stay clear, private, and easy to manage.

Device showing a messaging conversation with a parent on Tapestry.

Using Activities

With Tapestry’s Activities feature, staff can share ideas for learning at home, helping families stay connected to their child’s development. Activities can be simple, flexible, and easy to fit into everyday routines, making it easier for parents and carers to get involved.

Families can also respond with their own observations, supporting a more complete view of each child’s journey.

Device showing an activity linked to an observation.

Using Memos

Tapestry’s Memos feature allows staff to send messages to groups of relatives, making it easy to share announcements, reminders, and important updates in one place. Staff can even use Memos to introduce themselves to families before a child’s first day, helping everyone feel familiar and prepared ahead of the transition. Everything stays within Tapestry, helping communication remain clear, consistent, and easy to access.
Mobile device showing a Memo uploaded by a teacher, introducing himself to children and their families who are starting in his class soon.

Using Messaging

Tapestry’s Messaging feature allows you to communicate directly with individual staff members or relatives, keeping conversations private, secure, and easy to follow. It’s ideal for sharing updates, asking questions, or having more personal conversations about a child’s day.

Device showing a messaging conversation on Tapestry.

Using the Admin Toolkit

As part of Tapestry’s Admin Toolkit, you can transfer child profiles, together with their connected relatives, between Tapestry accounts. This ensures their learning journey continues smoothly, even as they move settings.

Alongside this, you can customise your account, schedule posts in advance, add unlimited staff and relatives, store unlimited data, and tailor notification settings to suit your team.

Photo of a laptop showing the modal for transferring children open.

Bring it all together

Each part of Tapestry strengthens the next. Use Memos to share reminders or keep everyone aligned for the week ahead. Follow up with Direct Messaging when a parent needs reassurance, a quick clarification, or a more personal conversation. Set Activities to extend learning beyond the classroom – whether it’s practising spellings, noticing maths in the real world, or encouraging creative thinking at home.
Laptop showing the Tapestry main login screen, surrounded by the icons for Observations, Assessments, Reflections, Care Diary, Management System, Invoicing, Activities and Memos.
Together, they keep communication clear, learning connected, and families involved in the everyday life of your classroom.

Bring it all together

Each feature on Tapestry supports the next. Observations capture the everyday moments of learning, with flags helping you highlight what matters as you go. If a child needs extra support, the Areas of Concern screen brings those flagged moments together so you can see everything in one place and from there, Reflections help you plan and record the actions you want to take.

Laptop showing the Tapestry main login screen, surrounded by the icons for Observations, Assessments, Reflections, Care Diary, Management System, Invoicing, Activities and Memos.

Together, they help you celebrate the small moments, notice emerging needs, and plan thoughtful support for every child.

Using Bespoke Frameworks

Build your own curriculum using a CSV file, ready to import into Tapestry. You can create your own areas, aspects, statements and scales, organise them into a structure that suits your setting, and assess against them in observations.

screenshot of importing a bespoke framework onto Tapestry.

Using Flags

Flags allow you to label an observation with specific points of reference, such as the EYFS areas, celebrations, or custom flags you have created. Once applied, these flags can be viewed and filtered for a specific child, or the whole setting, helping you quickly locate relevant observations.

Photo of a child with their educational practitioner, painting together in the classroom. Different Tapestry flags surround the photo, showing the areas of learning and celebrations tagged in the observation.

Using the Areas of Concern Screen

The Areas of Concern screen gives you one place to note where a child may need more support across the EYFS areas. Any observations you’ve flagged in those areas appear here automatically, making it easy to look back at what you’ve seen and what it relates to. You can also start reflections from this screen, helping you keep track of the support you’re planning, 

Screenshot of Tapestry's Areas of Concerns screen, with comments from a reflection that staff have started about a child.

Using Reflections

Use structured staff-only reflections to understand the impact of your provision. Make notes for yourself, or work as a team to share insights, highlight strengths, and plan meaningful next steps for children, or for your setting as a whole.

Reflection talking about purchasing diverse and inclusive books for a setting, with comments from staff members agreeing and making suggestions.

Using Tapestry’s Monitoring tools

Whether you’re using EYFS flags, working with specific frameworks, or building your own curriculum, Tapestry keeps everything in one place. Our monitoring screens give you a clear, holistic picture so you can celebrate strengths and plan for what comes next.

Selection of Tapestry's monitoring tools

Using Observations

Tapestry’s Observations feature allows you to capture photos, videos, notes, and audio in the moment. Add area flags and assessments, link other observations and activities, and build each child’s journal — then share updates with families with a single tap.

Device showing the observations list on Tapestry.